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How to Write an Email to a Potential Ph.D. Advisor/Professor

Getting You Through Graduate School, The Job Market and Tenure…

❶For some tips on writing a thank-you note, read this article by Leslie Harpold. I am aspiring to do Phd in fall

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Tips to write College Adviser Appreciation Letter


I am 44 and wish to do an engineering MASc in Canada. Will my age 44 go against me?? I Will require funding. I hold a patent in Canada should I mention that in my email? Dear Professor Karen, Thanks for your suggestion.

However, I am having a problem. I could not find any publication or research work available on the internet of the supervisor I want to work with. So what sort of comment regarding his work may I make which can help me grabbing his attention?

I am a prospective MSc student. Dear Karen, Your description was very helpful on how to write the e-mail, but what continues to stump me is what to put into the subject line. During my time as an undergraduate, I have had many professors tell my classes to chose our subject lines wisely because they delete mail not directly related to their classes or from faculty memebers.

I just finished composing my email to a potential Professor in an Ivy league school, and I am now confronted with the question of what subject would be appropriate for my mail.

Please Karen, your help is really needed. This is probably of no use to you now, but she answered it in the above comments already. Thank you so much for such a nice and informative article. I was about to send an email to professor with many mistakes.

I have just visited your site and found your page likes on facebook are and i would be the lucky one to make it So congratulations from my side on reaching likes in FB. Dear Professor Karen, Thanks for your valuable post. You have provide a good idea to write in a correct and polite way. This post is very helpful and guiding me to write an email for a professor. Dear Karen, I must confess that I have been terrified just thinking about contacting the professor in a program that I am interesting in.

After reading your posting and your template, I feel so much better. I plan to pursue a master degree in biomedical engineering with a focus in medical instrumentation at the university of Saskatchewan.

I have been on the program website but not quite sure how to address the section in your template: Dear Professor Karen, Thank you for posting this guide! I was wondering if you have any suggestions or additions to this for students looking to apply to M. Tailoring the program to my interests is heavily dependent on my potential advisor, however I also feel that any competent faculty member would be able to assist me with this. Thank you kindly in advance for any advice.

Thanks for this very useful post Karen. I do have a question — it has been 9 years since I graduated from University BSc. Hons and have been working in a separate field since graduation except 1 year spent teaching the Sciences to high school students. I am now looking to return to complete an MSc in Environmental Management. What would be your suggestion on the best way to approach this? I followed up after 2 weeks, and she replied almost 2 seconds later apologizing for not getting in touch sooner because she was out sick and the email then got forgotten.

In this case, there was a happy ending. I was never more glad of my persistent stick-to-it-ness. Dear Professor Karen, Thank you so much for this valuable post. It was so informative. I am aspiring to do Phd in fall I would like to the right time for contacting professors regarding Phd and what are the things I should mention other than the info provided in your article. Karen, Thank you so much for this very useful and valuable post.

I would like to ask question about , how to reply a mail after a supervisor giving negative feedback for an application. Your advice was very useful in helping me figure out and frame my email to a potential supervisor. There is one concern however, and I have been frantically searching online for a tip on the same. I am a student doing my Masters Thesis-based and after three years I have decided to switch to a different university for a Course-based degree in the same program. I have completed 6 courses and a part of my research but it took me a while to figure out that research long term research does not suit me very well.

My confusion is if I should mention that in my email and if I do then how to put it across in a polished manner, so that it does not have any adverse effects on my application. I would appreciate if you could kindly advise me on this. Thank you for your advice. I have 2 papers published and attended some workshop and 2 national congresses.

I had been working as a teacher assistant. Meanwhile I had to work that is not related to my education for 2 years. Could you please advise me about that? Thanks very much for such an incredible post. It will really guide us through the application process and applying for funding opportunities. I can not imagine what would have happened if we did not have such a nice person like you around us!

Really appreciate your work. This is a great resource for learning how to properly contact advisers, thank you for making this! Should we befriend them on Facebook? I could see reasons for and against do that. Seeing the posts, pics, and etc. Thanks for this informative post! In my case, there are many research questions I am interested in exploring within a broader topic. How can I reflect this openness while still showing I am focused? Thank you for this great blog and willingness to share your professional knowledge.

Could you please, very briefly, address two issues: This is not so important, but I read few people asked similar question and it remained unanswered, but is also in way related to the previous one. Would you consider it to be a drawback that we are applying together for PhD in the US? And do you think that in similar cases it is better to send one e-mail to a Prof. PPS — Please answer my post at least No.

Yes you can do as you say re question 1. To ask up front would be a little awkward. When we are accepted implementing positive American attitude , we will write you an e-mail on issues we had as Eastern European candidates and how we successfully resolved them! Thank you for giving such a nice template. I must say this would definitely help me in writing it to the professor for my phd program.

I was always confused how to approach to the professor, i did get the reply for the emails i have sent to different school but this will make it more precise and would be easy for a professor to explain.

How to Write an Email to a Potential Ph. I was going to send a poorly written email but decided to get some tips on what exactly to include in my first letter and I stumbled upon your excellently written article. I really appreciate you taking time out to write these articles. I am going to apply for a masters degree and I am currently writing a letter to some of the professors in whose research I am interested in. Karen, Thanks for this insightful post.

Please, I need your advice; should I resend my mails following this template or …? I am writing you this email to inform you of my interest in your field of research XXX. My current Masters research is in XXX and I have also been researching into more problems in this area. I have been able to come up with a research proposal for proposed Ph. I have attached to this mail, a copy of my CV, a brief proposal and an abstract of the same proposal so you can quickly go through it. I am currently applying for XXX Scholarship and I need an approval letter from my supervisor to complete my application.

In case you will not be able to supervise me, I will appreciate it if you can suggest some other people whom you know can supervise my work. I look forward to reading from you soonest to allow me complete the application on time. Hello Prof Karen, Thank you for generous tips and advice.

I got tired to get such kind of information to relief my stresses. On the other hand, I would expect that I will need a far more deeper guidance about my PhD application road map. While the sites of the aforementioned schools state that it is not advised to contact faculties as they can not give any prior admission unless to submit all the application materials; test scores, transcripts, etc, it is welcome to contact them if you want to talk about the research they do or you want to do.

The problem is that I am missing mind duel to all this timed tasks that I have to carry out simultaneously. Do you agree with me? Second point I study here in Brazil in Portuguese. As an Egyptian, I used to study engineering in a mixture of English and Arabic.

Thus, it was difficult to understand and communicate with the teacher and classmates during discussion. After all, it is a MSc and understanding to solve questions in exams is important than understanding the language itself. So that I used to study in English and then make such conversion from English to Portuguese in exam times. As a result, I usually get B grades. I got only one A. Do you think that will lower my chance of getting admission?

Third about recommendation letters, I do not have the complete ability to determine which faculty professors I should ask to recommend me. For example, my supervisor is really a nice woman and supportive. However, some times she looks like angry from me and neither I nor my colleagues know a specific reason for that. I just try to relax, supervise, and educate myself. Like that, shall i ask her to recommend me or not.

Other professor who was my 65 year old supervisor in Egypt. He was considering me as a son to him and he has written many recommendations to me. But due to out-of-control problems in my work as a TA in the same dept, I feel like he has changed towards me. I am sure that he still appreciate my hard work and traits and he is the most knowledgeable person about me. Shall I ask him to recommend me? I am happy to find this template. I definitely believe it is a great help.

I have one concern though. I saw you stated that age is a big risk. I am applying to PhD in finance programs for fall I will 40 years soon. I hold a triple major and an MBA. Thank you for the excellent resource. I just used it to email a prospective graduate advisor. What an amazing and informative resource. Thank you so much Karen for taking precious time to advice complete strangers on something extremely worthwhile…it takes someone with a good heart to do just that.

May God bless you so much beyond your wildest dreams! Have you any suggestion for applying together with our spouse!! My husband and I are planning to attend in a same university.

I really appreciate this post. I was trying to write an e-mail to my potential advisor and had hard time figuring out what to write about. I sure could have used this about two weeks ago. Thank you for providing this template and sharing your information, it is greatly appreciated. If I may ask a question Prof.

Karen, is it any good to send a second email with this template to a prof? I sent a less dense email to two potential advisors about two weeks ago and I was hoping I could redeem myself as it appears my first emails were not impressive. Do you have any thoughts on the matter? I have a question about communication with a as a future research group member.

Should we talk about it with our professors? Many thanks for such an informative post. Some of your answers in the thread are very helpful as well. I will look forward to seeing your application! Let me know if you have further questions in the mean time.

I am not sure if I should keep the conversation or leave it at that. I kept it professional, stated my goals and interest and my interest in her research. Can you please advice on whether or not it is a good idea to make a first email contact with a potential advisor, after having submitted the PhD application to the university? I am an international student. Because this is only one month after submitting my applications, I do not know whether the email from the professor will guarantee my chance of acceptance.

Recently, I came across a problem. I found a university in which there are more than one professor that I would like to work with. In fact, this problem is often, but I cannot make a decision for this department. Could you please give me advice on whether I should send the letter to more than one professor in the same department or what positive or negative consequences that I might have encounter.

Karen for such a good post, i read it and its quite helping. D after completing M. I have completed BS in Electrical Engineering in Secondly i need to support my family after MSc so would i be able to support them while pursuing a PhD.

Thank you very much for this helpful post. Hello Dear, Thank you very much for your valuable post. Hi Karen, Thank you for this post. Should I write all of this info in the first paragraph? I feel it might be too much? CV style I will be happy to hear your opinion before sending. Thanks a lot in advance. This letter provides necessary way to connect PhD guide.

I feel like you have to suck up to the professor to get any real attention. Oh my goodness, thank you soooo much!! I am so glad i stumbled upon this right before i was about to send out my email! Thank you so so much! I think you just got me into a masters!! Dear professor Karen, This is really the most important and fantastic system of writing for admission application i ever had.

Surprisingly, I was facing a big challenge how to write a constructive email for consideration of my graduate program this year. I have now alleviated this mountainous problem. Thank you so much Keren! Dear professor Karen, Hello. I am a graduate student in physical chemistry Master of Science. I am going to continue my study in Computational Chemistry fields for PhD degree in abroad.

I preferred an Email see bellow to Ph. Would you please read this letter and say you point of view about, is this letter suitable for sending to professors? I have worked in Computational and Theoretical chemistry for more 3 years. I have many publications in good journals see attached files. After graduation for gaining more experience and knowledge, I went to Isfahan University of Technology, department of chemistry, as a Research Assistant and continued my research under Professor H.

I am going to continue my study in Computational Chemistry fields for PhD degree. I visited your homepage and I think your research areas are fit to my interest, very well and I am interested in working with you as my supervisor. Regarding my characteristics, I am a reliable, organized, and so enthusiastic student. I can learn everything fast. I am sure that I will carry over the same enthusiasm and skill in doing my PhD as I know that my background will prove to be an effective match for your demands.

Therefore, I would like to have the opportunity to develop my abilities, for which I am confident that I have the skills, knowledge and competence. In addition, my English language is good and I can read, speak, write and listen. For more information, please see my CV in attached file. Thank you for your time and consideration and I look forward to hearing from you. Yours Sincerely, Mostafa Abedi.

I have sent a very similar e-mail to my prospective supervisor. It been a week but I have not received a reply yet. I want to ask if he received my email how should I write an email? Thank you so much for posting this information.

I have used this information to contact my desired mentor, and I received a response within 24 hours. The professor has now asked for a writing sample. After performing multiple edits, the sample is ready to be sent.

Is there a specific response I should give when I send this sample? The Professor Is In winter coronations. The Professor Is In the graduate chronicles. I believe the nice thing about this post is that it reminds you to tell something about yourself; your GPA, your experience, your good qualities. I think those are always worth mentioning.

But I disagree with being too concerned about pleasing the professor. Also, by attempting to please the professor too much I think people are supporting a system where professors pick their students based not on their qualifications and interests but how much they like the person. Just my two cents. Thank you so much for this great post! I am wondering if it is ok to mention my undergrad and grad project?

A sample email to a potential PhD advisor or professor Ask Ben. MEXT — Step 4: After i read this article, there is one thing i need to ask you. On the statement above: Do you mean that i Should fill it with my research title? I was intend to fill it with my research title but then i was confused because i have some alternative for my research project.

Thank you very much for the blog. I am getting some replys with the help of it. Useful References Mechanical Engineering.

Thanks for your post. I have been thinking of the most polite way of going about this and I think I just found one. Thank you for writing this post. In my day job, I frequently write professional correspondence to senior management, clients, and team members.

I appreciate the few tips I pulled from these examples. Dear Karen Would you please send me a template for PhD application? Thank you Best regards, Mahboob. Thank you for your advice, it really helped me. I sent e-mail to a professor and he answered me asking to send CV, Cover letter, and Personal statement.

Would you please help me about what should I write in the cover letter and what is the difference between it and personal statement. We offer this help on a case by case basis. Please email me at gettenure gmail. Dear Karen I must say you have done a good job in helping people like me regarding this area. Thank you so much for sharing. I would like to know if you offer any paid services in relation to research in general.

Secondly, I am currently working on my research proposal and will be consulting potential supervisors very soon, however I do have a big worry. I am 32 years and I intend to start my Ph. I have never worked, all I ever did was go to universities. Do you think having never worked is a disadvantage for me to be considered for a Ph.

Your email address will not be published. This site uses Akismet to reduce spam. Learn how your comment data is processed. Skip to primary content. Skip to secondary content. Home About Who is Dr. Here is that sort of email: Here is what an email to a professor should look like: A template for what an email like that should look like 3. A sample email to a business school prospective advisor 4. A sample email to a comparative literature prospective advisor 5.

A sample email to a computer science prospective advisor. Karen Thank you very much for your clear and concise post regarding this small but nevertheless quite important and hard to find advice. Thank you very much for your help, Nuno. Hey Christina, In the US usually you are at the institution where you adviser is. Thank you very much for your help, Rasha.

Professor Karen, thanks for this post. It is actually very helpful. Dear Karen, Thank you for the very insightful postings and advice.

Everyone loves a delicious treat, yes? Try making some simple, no bake cookies that are dorm room friendly. You can buy a mix for either of them and add a personal touch by wrapping them with plastic wrap or foil and ribbon. Most everyone enjoys either a cup of coffee or hot tea in the mornings. Let your thank-you gift be a daily reminder of how awesome you think that person is.

You can buy plain mugs just about anywhere, use a paint pen or acrylic paints to create a personal thank you message and voila! For more detailed instructions on decorating a ceramic mug, check out this eHow article. Giving someone a gift card is a great way to show thanks without being overly personal or sappy. One of my favorite ways to show someone I care is by giving them a book that has meant something to me.

Hit up the used book store to find a good deal or check out Amazon. I always like to write a little note in the front of the book, as well, to make it even more personal.


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How can I thank my thesis advisor? Update Cancel. ad by Ooma, Inc. Thank you for your feedback! Your feedback is private. A genuine oral thank you and/or a thankful letter / email can be also sent once the document has been accepted and deposited into the library. Few do this, if ever, but at the next Christmas, send him a gift card for.

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Here is your well-deserved thank you. A Thank You Letter To My Academic Advisor Here is your well-deserved thank you. Missi Radday Missi Radday Apr 18, views. views so I am writing this letter to the ones who aren't given a thank you. Thank you for being an educator.

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You may find that thesis to the alternative advisor and devote letter PhD to it — the harder it is to go thank to an academic environment with lower pay and a lack of set work hours. How to write College Adviser Appreciation Letter with a sample to help you write the letter and a template to help you understand the format. Your timely advice helped me a lot to get through with all my hardships to complete this thesis. Thank you very much for the time you gave me. Again, thank you.

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Were you guys close throughout your writing of the thesis? If yes, I think it's better to thank the professor in person and maybe go into some details about what you're thankful for, eg, key learning moments that your advisor provided you. How do I write a professional thank you email to an advisor (professor) who accepted joining my startup? Update Cancel. Surely you know how to write a thank you letter in general. The principles are the same. Respectful address (Dear Professor X, not “Hey!” How can I thank my thesis advisor?